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Academic Council
Held on: February 22, 2005,
2:00 PM
Held at: Plummer 102
ACADEMIC COUNCIL – MINUTES – February 22, 2005
PRESENT: Christina Baum, Donna Birdwell, Richard Bothel, Jerry Bradley, Keith Capps, Don Carey, Steve Doblin, Oney Fitzpatrick, William Holmes, Jack Hopper, Madelyn Hunt, Brenda Nichols, Don Price, Jim Rush, Russ Schultz, Kevin Smith, Henry Venta, Stephenie Yearwood.
GUESTS: Hla Tlou (Bookstore Manager), Brian Esquivel (Textbook Manager/Assistant Manager), Judy Ford (Assistant Registrar), Tuyet Tran (Graduation Coordinator).
The meeting was called to order at 2:00 p.m. by Steve Doblin. Upon motion of Russ Schultz and second by Jack Hopper, the January 25, 2005 minutes were approved.
BOOKSTORE. Hla Tlou (Bookstore Manager) introduced Brian Esquivel (Textbook Manager/Assistant Manager). She noted they want to buy back as many books as possible from the students, and afterward will have prize giveaways to students. She requested Deans’ assistance in getting textbook requisition requests in a timely manner.
RECORDS. Judy Ford (Assistant Registrar) introduced Tuyet Tran (Graduation Coordinator). Ms. Tran distributed handouts on the March 9&10 Grad Fair, and the process for applying for graduation. The Grad Fair gives May graduates an opportunity to take advantage of many services and information gathering.
NAMES. Provost reminded deans he needs names of people to serve on two committees (1) to develop policies and procedures relative to repeated and/or egregious cases of academic dishonesty, and (2) to serve on university-wide committee to design a course evaluation instrument.
OPEN HOUSE. A schedule of events and locations for Saturday Open House distributed. Jim Rush noted they have had more RSVPs than in previous years. Administrators should be available 10:00-11:00 a.m. in Mirabeau’s to meet prospective students & parents.
HOMECOMING. Dean Hopper noted Homecoming begins on Friday evening with Jimmy Simmons & Friends concert @ 7:30 p.m., followed by a Bonfire, and Breakfast served by administrators at 11:30 p.m.
UPDATES. Provost gave an update on pending legislation and possible budget implications. Reminder to deans to prioritize request for hiring within 3 categories (vacant position with enough $ in line, vacant position with not enough money in line, new position), and to make appointment with him to discuss requests. All hires (faculty & staff) require President’s approval. President stresses that hiring delay is a precautionary step only until dust settles in legislature. His first priority is to have funding available for raises (equity, merit, promotion).
DEREGULATION. Memo from Systems Office distributed. Deans to review factors, consider others, and make short & long-term suggestions relative to determining impact of tuition deregulation to Provost by tomorrow.
COMMITTEES. Bill Holmes noted it is now time to start electing new committee & council members.
BREAK @ 2:44 PM. Meeting resumed with Academic Deans, CID & Faculty Senate Presidents.
MINUTES. Upon motion of Kevin Smith and second by Jerry Bradley, the February 15 minutes were approved.
OUT-of-PERIOD. Provost reminded deans they are to review and, if agree approve, the departments’ out-of-period classes for Summer I, Summer II, and Fall 2005 before forwarding to him. He noted that he no longer forwards the list of TBA classes or classes listed with no meeting pattern, but deans should monitor them and make certain appropriate action is taken.
SACS. Provost distributed a copy of the letter from SACS wherein they approved all our programs after 1998 that we had failed to previously submit to them. We will now submit program requests to SACS and the Coordinating Board simultaneously after they have been approved by the Regents. We cannot initiate a new program until it has been approved by or, in some cases, reported to SACS.
§43. A copy of the approved, final version was again distributed and Provost reiterated that deans and chairs should read it carefully and implement the changes and new processes (especially relative to goal setting and annual peer evaluation of both probationary and tenured faculty).
SYSTEMS. Provost gave an update on personnel changes in Systems Office.
RESEARCH. Provost needs a 1-2 page summary of faculty who are doing research (faculty background, what research doing, how it distinguishes us; if student mentee: research doing, how changed life, faculty mentor). He requested deans to review summaries before giving to him; he needs information within a few days. Of particular interest is research that impacts economic development, improves the lives of Texans and/or the nation’s citizens, is externally funded, receives significant external attention, involves students in meaningful ways, etc. These vignettes will be given to the TSUS Chancellor to help tell our story to legislators and friends.
F2.08C. Chairs and deans may use the old F2.08C or the new F2.08 with the “Administrative Leadership” page inserted from the old F2.08C. Discussion to begin in colleges & CID on new form and instructions on p.10 for “administrative goals and leadership.” Associate/Assistant Deans to also use F2.08C for evaluation. Goal is for person being evaluated to be able to tell their story in a comprehensive and affective way.
F2.08. Dean Bradley reminded other deans to send his office a copy of the research portion of each faculty evaluation form for their use in compiling their annual faculty research publication.
SUMMER. AVPAA Smith distributed the summer school funding allocation for colleges to the deans. If funding does not meet needs, they are to contact Provost.
FY06. Provost reiterated hiring delays are on only as a precaution until picture is clearer and legislature makes final budget approval. University is fiscally sound and first priority is to have funds for raises.
ADJOURNED @ 3:28 PM.
Elizabeth Castle (staff)
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